Whether your business is big or small, any office relocation requires critical planning. When preparing for an office move, every business owner aims for minimal disruptions on the daily running of the business. Moving specialists at Evolve Relocation suggest that having a dedicated project manager can make the moving process less stressful. We cannot agree more because this is what every business owner wants whenever they’re planning a move.
As overwhelming as the process might be, you want to start with the most essential thing which is planning every detail carefully. This can be easily accomplished by breaking down everything that needs to be done into simple tasks.
It is important to note that all the planning should be done at least 3 to 6 months before the date you’re planning to move. Below we’ll have a look at some of the important things you can put into consideration when planning an office move
Planning an office move Top Tips
- Establish why and where your business needs to move. You need to find a location that will be beneficial to your business depending on the reason why you want to move.
- Review your commercial property lease. Before moving out, it is advisable to give early notice and also know if there are any breakages or damages to the space you may be liable for.
- Make sure you have a reliable team and project manager who will be in charge of the moving process. Delegating some of the tasks to the team members will make them easier.
- Choose a reliable moving company that will make the transition as seamless as can be. Some companies tend to have project managers who you communicate with to ensure the process is easier.
- Ensure that you’ve set a budget for the moving process to avoid any unwarranted expenses.
- Communicate on the plans to move. Once you’ve already established your new location as well as the new location, you should notify the concerned parties. This includes your clients, business partners, suppliers, and so on.
- Notify the concerned parties of the change in address. From financial institutions, insurance companies, clients, to other service providers among others. You do not want anything to interfere with how you run your business.
Although there are plenty of other things you should consider when planning a move these are just but a few of those. Depending on the type of business you run, you’ll know some of the things to prioritize during your moving process.
For instance, when it comes to IT or any software data, it would only be logical to have a mover who has the expertise to ensure that all equipment is kept safe and no data is lost. The same goes for any other important documents or files you might be having.
Replacing office furniture during a move
An office move is no different from a residential move. Just like you can opt for second-hand furniture for your home, you can also do the same with an office. As outlined by Rethink Your Office, buying second-hand furniture tends to save you more than you would from purchasing new furniture. Up to 70% to be precise.
From filing cabinets, office chairs, office desks to boardroom furniture among others, replacing your office furniture shouldn’t be costly anymore because you have the option of doing it with second-hand furniture. This would come in handy especially if you have a tight budget.
Apart from replacing your old furniture, you can also revamp your existing furniture to look good as new. This way, you won’t be moving into your new office with dysfunctional furniture. Of course, using new furniture as replacement is also a viable option.
Considering how important having comfortable furniture is when it comes to productivity levels in the workplace, it is only logical to go for the ergonomic option when you decide to replace your furniture.
With this type of furniture not only will there be improved productivity but also the welfare and health of the employees will be in good hands. Most important thing to consider when choosing to replace office furniture should be functionality and impact on productivity. You cannot replace a worn-out piece of furniture with one that’s in a worse condition.
After going through what’s discussed above, planning your office move should be an easier task now. Once you have established a moving checklist, it should be easier to tick things off as you get them done. All you need is the right team!