Whether you are the owner or manager of a business and have decided to relocate to a new office building or you have just moved an online business into a physical space and are looking forward to expanding your company, then you have definitely arrived at the right informative place.
Below, you will find a comprehensive guide on how to prepare a new office space before work begins in order to have a space that works for you and your business.
Communicate the Move to Everyone
One of the most crucial things to do when preparing to move to a new office space is to communicate the move to absolutely everyone that it is involved.
Not only does this mean keeping your employees, customers and clients in the loop at all times, but also other businesses and official establishments and companies too. There is a multitude of ways to do this, including but not limited to, the following:
- Updating your official website and all social media channels
- Updating your address on office stationery, email footers and your Google listing
- Adding a note at the bottom of your emails and faxes
- Sending out a postal campaign
- Distributing change of address notes and flyers along with invoices and receipts for your clients and customers
Redesign the Floor Plan
If you think back to working in your old office space, it is highly likely that, at certain points, you wished that things were in a different position, or maybe even that the individual side rooms were kitted out differently, or that the staff room was in a different place.
Now is your opportunity to be able to redesign your basic layout and so you should invest copious amounts of time and energy into researching a more effective and productive office layout which is more conducive to efficiency.
Prepare the Working Environment
Finally, when the office space itself is ready and has been checked to ensure all legality points are being complied with, it is then time to prepare the working environment itself.
In the case of office spaces, it is often the case that the rooms are stuffy and the air can even be stale and uninviting – not to mention the build-up of dust and debris from the installation work.
This is why one of the most effective ways to prepare the space for (the return of) your staff is to hire air conditioners for each and every one of the rooms.
Your Information Technology
One major concern when relocating to a new office space and preparing it ready to start back at work again is whether or not you intend to bring along your existing technology, or use this time to invest in new computers and technologies instead.
Naturally, your information technology is one of the most essential elements of your core business model, so attention should be paid to not only your core computing systems, but also each employee’s individual computer setup and online intranet accounts.